How to relocate an OST file in Outlook

Thursday, March 14th, 2013

When you use Microsoft Outlook with Microsoft Exchange Server, your messages, contacts, appointments, and journal entries are stored in a mailbox located on the server. This information is stored in a Personal Folder file or Outlook Data file (PST). At the same time, Outlook configures an exact replica of this PST file in your system to enable you work offline. This file is named Offline Outlook Data file (OST). By default, this OST file is created in the Windows directory. Usually there is no need to keep a backup of the OST file as it is an exact replica of PST file. It is possible to move OST file from its default location to another, though it’s not usually required. But when your C drive is full, you can think of moving the OST file to another location.

In outlook, when we specify a new location for the OST file, a new OST file is created there. There is no need for you to move the old file to the new location as the Outlook automatically re-creates the OST file there. But by moving the old OST file to the new one, we can save the time required for downloading it. In Outlook 2010, the following steps can be used to move an OST file created for Exchange mailbox. But ensure that you exit the Outlook application completely before starting.

1.Go to Control Panel and double-click Mail.

2.Click Show Profiles, select the Exchange account profile, and finally click Properties.

3.Go to Data Files tab, select the Exchange account and click Settings.

4.Go to the Advanced tab, uncheck Use Cached Exchange Mode checkbox and click OK.

5.Again click OK when the message “You must restart Outlook for these changes to take effect” is displayed.

6.Again, click Settings, go to Advanced tab and click Outlook Data File Settings button

7.Click the button Disable Offline Use ; click Yes when “do you want to continue” alert appears.

8.Again click the Outlook Data File Settings button, select “I want to create a file”, click Browse to browse the required location, and finally click Open.

9.Click OK.

10.Now in the Microsoft Exchange dialogue box, check the checkbox Use Cached Exchange Mode and click OK.

11.Click OK when “You must restart Outlook for these changes to take effect” message displays.

12.Close the dialogue boxes Account Settings and Mail setup.

13.Finally click OK in the Mail dialogue box.

However this method cannot be used to relocate the OST file in Outlook 2013 because the Browse button on the Outlook Data File settings dialogue box is disabled. However you can try a different approach to relocate the OST files in Outlook 2013.

1.Go to Control Panel, search for the mail item (mail item labeled Microsoft Outlook 2013 or Microsoft Outlook 15), and open it.

2.Add a new profile by following the steps given below:

i.Click the Add button
ii.Enter Profile Name and click OK.
iii.Ensure that your account name is displayed in the Email Address dialogue box; click Next.
iv.Check the Change account Settings checkbox after the account has been set up; click Next.
v.Click the button More Settings in the Server Settings section.

Resolving Error-Exchange is currently in recovery mode

Monday, August 23rd, 2010

Exchange Server environment is the most popular and in-demand across the corporate houses of the world. Instead of being quite popular amongst the global organizations, the issue of occurrence of error messages continues to haunt the users. Consider a real time scenario, when a MS Exchange Server 2003 client connects to the Exchange Server 2003 via MS Outlook, and he/she comes across the following message:

Exchange is currently in recovery mode

  • The above-mentioned error message occurs in following situations:
  • Cached Exchange Mode is enabled and running

The client mailbox has been moved to a different Exchange Server organization

In any of the above mentioned situation, the signature of the OST file doesn’t match the signature of Exchange Server database of the new organization. This issue can be resolved though, with the following resolution:

Disable Cached Exchange Mode

If in case, Cached Exchange Mode is enabled, and you come across the above error message, then we suggest you to disable cached Exchange Mode. In order to disable the Cached Exchange mode, follow the steps given as follows:

1. On Tools menu, go to Email Accounts > View or change existing Email Accounts. Click Next to continue

2. In Outlook processes email e-mail for these accounts in the following order list, select the Change option

3. Disable the Use Cached Exchange Mode option under Microsoft Exchange Server

4. Now Restart Outlook

This method is feasible when a number of users in the organization face the similar issue. However, if in case your mailbox has been moved to a different MS Exchange Server environment (that in another organization), you can create a new Outlook Profile.

Create new Outlook Profile

In the event of change of organization, if you try to connect the older profile with the different Exchange Server, you will not be able to access OST file as the signature of OST file and that of Exchange Server database doesn’t match. However, you can start afresh with a new Outlook profile. Follow the instructions given below to create a new Outlook profile:

1. Go to Control Panel > User Accounts > Mail

2. Select Show Profile, Click Add and type the name (that you want to give to the profile) and click OK

3. Follow the on-screen instructions to complete the process

In this case, you would not be able to access the previous email data since your mailbox lies on the older Exchange Server mailbox. The only option left to recover data is convert OST to PST. Since OST files cannot be accessed in any other way, hence converting OST to PST will help you access important data with MS Outlook.

Use a convert OST to PST software, an advanced, effective, easy-to-use, extraordinary tool that uses advanced algorithms for accessing emails, contacts, journals, posts, appointments, notes, drafts, tasks, distribution lists, task requests, meeting requests, calendars, and other items of inaccessible Microsoft Exchange Offline Storage Table (OST) files by converting them to MS Outlook PST files. The utility offers options to save OST files to PST, DBX, MSG or EML file formats. The tool supports OST files created using MS Exchange 5.0, 5.5, 2000, 2003, 2007 and 2010 or MS Outlook 2010, 2007, 2003, 2002, and 2000. The tool is also available as an evaluation version for free to download such that a user can analyze the features, functionalities and capabilities of the software.

Why you need to convert OST to PST

Saturday, June 26th, 2010

Converting OST to PST procedure is quite common but why do you need to convert OST to PST?

Offline storage file enables you to work in non-Exchange environment so that you can create emails, notes, calendar items, journals, contacts, etc. even when you are not connected to Exchange Server. Once you will be connected with Exchange Server, the Outlook itself synchronizes with Exchange Server and saves the changes made offline in the Exchange database file. However, there can be situations when you need to convert OST to PST. Here are some of the situations that might compel you to convert OST to PST.

Your mailbox is deleted from Exchange Server: Suppose that your mailbox gets deleted from Exchange Server then how will you access the emails, notes, contacts, etc, stored in the deleted mailbox. You can get the lost data back if you have OST file with you. OST file works as a backup copy of user’s mailbox on Exchange Server. However, you cannot directly access the OST using Outlook; therefore, you need to convert OST to PST to access the emails, notes, contacts, journals, calendar items, etc. stored in the OST. Convert OST file available with you to save yourself from the horror of losing important data.

Exchange Database File is damaged: User mailboxes are stored on Exchange Server in EDB files, which can be damaged anytime due to various reasons such as virus infection, abrupt server closing, accidental user account deletion, Exchange Server crash, Exchange Server downtime, database corruptions, etc. Once EDB file gets damaged, Outlook is unable to establish connection with Exchange Server; therefore, users lose all the important email items present in User mailbox. However, this loss can be covered up if you convert OST file available on users’ computer into PST file.

After converting OST files to PST file formats, user can access all emails, notes, contacts, etc. again. The recovered data can be accessed with the supported version of MS Outlook. An OST to PST conversion software enables you to successfully convert OST to PST in just few easy steps. Using the software, you can also repair the damaged OST files. Using this tool, unproductive, orphan, or damaged OST files can be directly converted into accessible PST files. The utility is embedded with powerful QFSCI algorithms to effectively scan the Exchange OST files and convert them to accessible PST files. The tool consists of two powerful modes- Quick Scan mode and Advance Scan mode for recovering the OST file data. After recovering the data, results are displayed in a tree-like structure and allows user to select the required data.

When and How to convert OST to PST?

Friday, June 11th, 2010

There are many users who convert OST files to PST files, but many have the doubt as when and how an OST file can be converted to PST file. One may want to convert OST to PST under the following situations:

User’s mailbox has been deleted from Exchange Server- If due to certain reasons, your mailbox is deleted from Exchange Server and after a certain period of time you feel the need to have the mails in that deleted mailbox back then you can make use of OST file. If you have the OST file with you, then you can easily convert OST file to PST file and access the data with MS Outlook. Consider a situation when you have to travel abroad and you carry your OST file with you but Exchange Server is not available with you. Then you would surely feel the need to convert OST file to PST file format to get access to all the email items in it.

EDB database file has been damaged- Due to repeated use of Exchange database, the EDB file might get corrupt and in every such situation of corruption, OST file can act to be the safest bet for fetching your imperative emails back. Convert OST to PST and access the important data with MS Outlook.

Exchange Server crash- The only issue with OST file is that you cannot access emails and other items stored in it directly with the help of MS Outlook. You must have Exchange environment to access emails and other items from OST file. If in case Exchange Server crashes, then you have to convert OST file to PST file format, that is, in MS Outlook accessible file format.

Damage caused to OST file after surpassing 2 GB file limitation- The OST and PST files of previous versions of MS Outlook had a threshold limit of 2 GB for data storage. If not much care is taken of such situations, the OST file may get damaged. Therefore, it is always suggested to convert OST to PST so that you can access your emails through MS Outlook.

All the situations mentioned above, might strike anyone across the globe and so to stay away from such havocs, it’s better to convert OST and save the data in a newly created PST file. Converting OST to PST is also helpful if you wish to access important emails, as OST files are not directly accessible with MS Outlook and hence serve the purpose of data recovery in cases of PST corruption.

OST to PST Conversion tool accurately converts inaccessible, damaged MS Exchange OST files to easily accessible MS Outlook PST file formats. OST files may get inaccessible or corrupted due to various reasons such as Microsoft Exchange Server downtime, Server crash, accidental user account deletion, database corruption, and so on. The tool efficiently recovers permanently deleted as well as password-protected OST files. The software offers easy-to-use, user-friendly user interface such that no technical skills is required for operating it and is available as an trial version for analyzing its features and functionalities.

Reasons that force you to convert OST

Monday, April 19th, 2010

There are millions of MS Outlook users across the world and all of them prefer MS Outlook due to its advanced features and the feature of working Offline. The main advantage of OST files is that these files allow Outlook users to work offline in Non-Exchange environment by serving them the purpose of utilizing time when they are offline. Using OST file, a user can create, edit or delete emails, contacts, notes, journals, and appointments, etc. when they are not online on Exchange Server. But still there are times when you have to convert OST to PST. Mentioned below are such situations:

User mailbox has been accidentally deleted from MS Exchange Server- Suppose your mailbox gets deleted from Exchange Server and after sometime you realize you need some mailbox back. Now if the OST file is there with you, you can easily and quickly convert OST file to PST file and access the data with MS Outlook easily.

Also, suppose you are going abroad for a business meeting and you take your OST file along (where Exchange Server is absent). Now until you convert OST to PST, you won’t be able to access the email items.

EDB file gets damaged- Due to repetitive utilization of EDB database; your Exchange Server database file gets corrupt. At this point in time, your OST file acts as a backup of your previous data. Convert OST file to PST file format and access your email data by accessing the recovered data with MS Outlook.

Exchange Server crashes- Only issue with OST file is that you cannot access email and other items with MS Outlook. In order to access emails from OST file you have to convert OST file to PST file so that the data can be accessed directly with MS Outlook.

2 GB limitation- MS Outlook versions from 97, 98, 2000, 2002 or 2003 have a 2 GB maximum limit for Offline Folder Store (OST) and Local Personal Store (PST) files. If not taken care of this issue, it can corrupt the entire database, therefore it’s better to convert OST file and access mails with MS Outlook for ease in manageability.

All these above-mentioned issues lead you to convert OST file to PST file so that you can access email items in these files easily. Use a most applicable OST to PST tool to effectively recover the email messages from corrupt, deleted, inaccessible or damaged OST files. The tool offers two robust scan modes for thoroughly scanning the corrupt OST files- Quick Scan Mode and Advance Scan Mode. The utility previews the recovered data in a tree-like structure. The recovered data can be saved in PST, EML, DBX and MSG file format. The software recovers password-protected OST files and supports both compressed encryption and high encryption. The tool is available as an evaluation version for free to download such a user can analyze its features, functionalities and capabilities.

How to use Integrity check tool to repair OST file

Thursday, March 25th, 2010

Use of Integrity check tool that is a free Microsoft product will surely help you repair damaged OST file. As we all know OST file is created while a user works offline without any network connections and like any other file, OST too faces the heat of corruption.

To combat these issues you can rely on Integrity check tool. Integrity check tool is a Microsoft product, which helps you to repair the damaged Offline Storage Table (OST) file located on your computer system. An OST file is the backup copy of your mailbox on Exchange Server. If the file is damaged then you may lose all of the emails, contacts, notes, calendars, etc. stored in it. But there is nothing to worry about the file’s damage because Microsoft Integrity check tool is there to help you. This amazing utility from Microsoft compares the OST file on your computer system with the folders in your mailbox on Exchange Server and corrects the differences, if found. This way the Integrity check tool repairs the damaged OST file.

If you want to have Integrity check tool with you, then you don’t need to worry as this is a freeware from Microsoft.

Therefore, you can download it for free from Microsoft download center. Moreover, the utility is not too big; it is very small. After you have downloaded the tool, install it, and then execute the following steps to know the process of using the tool:

1. Exit Microsoft Outlook.

2. Click Start > All Programs > Microsoft Office > Microsoft Office Tools > Outlook OST Integrity Check Tool. Ver denotes the version of MS Outlook installed on your computer system, which can be either 2000, 2002, or Vista.

3. Click Scan all folders button to scan all folders in the OST file.

4. Click Begin Scan button.

The software starts scanning the folders in OST file. When the software scans the folders, a log file of the software working is created in the “Deleted Items” folder that can be viewed in MS Outlook. However, Microsoft has provided this free tool to repair the OST file but there is no surety of whether the file will be repaired successfully or not. This is because you cannot access the OST file using MS Outlook then how will you confirm that whether the file is repaired or not. You have to convert the file into PST and then you can access the file with Outlook if the file is repaired successfully.

Use OST to PST Converter to successfully convert OST file into PST file, that can be easily accessed using any version of MS Outlook. OST to PST conversion is an advanced and effective tool that allows accessing the data saved in inaccessible OST files and convert data in PST file format that can be accessed using MS Outlook or MS Outlook Express. The tool proves to be apt solution in case there is Exchange Server crash, OST files are virus-attacked, accidentally deleted, password-protected or displaying error in storage media.

OST to PST tool recovers complete data alongwith attachments, images, zipped attachments, email properties (To, CC, Bcc, Subject, From, etc), calendar entries, notes, scheduled tasks, appointments, deleted items folders, journals, drafts, permanently deleted email files, and so on.

How working in offline mode with Outlook is beneficial

Thursday, March 4th, 2010

MS Outlook is, by far, the most extensively used email client that works in tandem with MS Exchange Server. At times a user feels unable to work due to failing network connections. However, to ensure their clients don’t face any issue in future, Microsoft came up with one of its most alluring features.

One of the tempting features of Microsoft Outlook is “Work Offline.” In the work offline mode, Outlook provides you the facility to create, edit, delete, and save email messages, notes, contacts, calendar items, etc. in offline mode. That is even when you are not connected with the Internet at a specific moment or Internet is not working, you can use Outlook to create and modify emails. This amazing feature not only saves your time but also lets you learn the fundamentals of time management. A question that may be rising in your mind is if you are not connected to Internet then how the emails you create will be delivered to the concerned email address.

The emails created during the offline mode are saved into a file named Offline Storage Table (OST) file, which automatically synchronizes with your mailbox on Exchange Server when you connect with Internet. On synchronizing, all of the actions taken during the offline mode are automatically completed. For example, if you have drafted an email to send to the xyz@bac.com email address then the mail will be automatically sent to the specified email address after a successful synchronization. At times, the synchronization process might fail causing an error if the OST file is damaged. You may also experience that your offline emails become inaccessible after corruption attacked the OST file.

In case the synchronization process fails due to corrupt OST file, you need to repair and convert OST file into PST file to access the messages stored in the damaged OST file. This is because Outlook does not provide any facility to directly access items of OST file. Though manual methods can work upon converting OST to PST but sometimes, end up without providing accurate results. It is best when it is done using a third-party email conversion tool like OST to PST Conversion software.

OST to PST Converter is an efficient, sophisticated, and comprehensive tool designed for repairing the damaged OST file and converting the repaired OST file into PST file. While converting OST to PST, it accurately exports all items including emails, tasks, contacts, calendars, notes and others without disturbing their original formatting and properties. Following steps help you to use OST to PST tool:

1. Download and install Convert OST to PST software.

2. Browse the OST file to convert into PST file.

3. Start the conversion process.

4. Save the converted file at user-defined location.

This way OST to PST Converter is simple to use, effective, and mind blowing OST to PST conversion software. You can try the evaluation version before purchasing the software, as the evaluation version will give a brief on how the software works.

Getting rid of Cached Exchange mode issue

Saturday, February 20th, 2010

A majority of organizations across the globe rely on MS Exchange Server for their routine working schedules. Exchange Server enables its users to work offline so that they don’t have to compromise on anything, even network connection.

Cached Exchange Mode is a feature of Exchange Server, which enables you to work with MS Outlook in offline mode. It saves a copy of your mailbox on your computer so that you can quickly access your data and frequently update the mailbox with the server that runs Microsoft Exchange. This local copy so created by Cached Exchange mode is called Offline Storage Table (OST) file. The OST file enables you to work offline with MS Outlook in the same way as you work with Outlook when connected with Exchange Server.

The work you do in offline mode will get automatically synchronized with your mailbox on Exchange Server when you logon to your Outlook account. The time required for initial synchronization between Outlook and Exchange Server depends on the size of mailbox as well as the speed of the computer where Exchange Server is installed. The access to complete mailbox data does not become available to the user until the initial synchronization phase is complete. When this process completes, Outlook automatically updates the local copy. If any change is encountered to the data on the server, Outlook is notified to synchronize the changes. The entire process executes in real-time manner which does not require human intervention.

But, sometimes due to some error synchronization fails while working in Cached Exchange mode that may also lead into the loss of the offline work. Synchronization can be failed due to following reasons:

  • Mailbox has been infected from a virus.
  • Mailbox has been damaged due to the damage of Exchange Server.
  • Mailbox has been deleted from the Exchange Server.
  • Whatever be the reason for the failed synchronization, you are left with nothing but data loss because the OST file becomes inaccessible. At some situations, timing of synchronization between Outlook and Exchange Server is optimized by using synchronization timer that also helps in balancing usability and network efficiency. But, is has been observed that most of the Outlook synchronization issues end up in making the offline data unusable. For such situation, the need of OST to PST conversion is extremely felt as it is the only solution to make the OST file accessible through Outlook.

    It is always recommended to use commercial converter tool than applying manual conversion applications. OST to PST Conversion is such a converter tool which helps you convert ost to pst without any limitation of file size. You can quickly convert a large ost to pst in just few moments. The software supports all versions of MS Exchange Server starting from Exchange Server 5.0 to Exchange Server 2007.

    Why to convert OST to PST?

    Thursday, February 11th, 2010

    MS Outlook is used extensively for working offline across the global work places. Working Offline is one of the most tempting features offered by MS Outlook. At times you might face network unavailability and this is when this feature helps you continue communication.

    All those who are using MS Outlook as their email client, know the importance of OST files. OST files contain data of inbox, calendars and tasks, deleted items. The Offline storage files enable a user to work offline and update the changes through synchronization. In fact, no network connectivity is required to work with OST files; a user can perform all tasks like online mode.

    OST file may get corrupted due to various reasons such as accidental user mailbox account deletion from MS Exchange Server, damaged Exchange database, damaged EDB database, Exchange server crash, 2GB file size limitation, virus attacks, and so on.

    All changes that are made in an OST file are updated through synchronization process but sometimes the synchronization fails and user fails to update these changes. This is the situation where the need to convert OST file to PST emerges. Usually, synchronization fails due to Exchange account deletion, virus contamination, email deletion and Exchange server errors. In such situations, OST file becomes inaccessible and the only way deal with it is converting the OST file to PST file.

    Now the question arises that how to convert OST to PST? Solution is simple, as OST to PST Conversion is there to perform the conversion task. It simply extracts all emails and other data from the inaccessible OST file and saves them to PST, DBX, EML and MSG file format. The PST and MSG file formats thus created can be easily accessed with MS Outlook and DBX and EML file formats can be easily accessed using Outlook Express. The tool recovers permanently deleted and password-protected OST files. Both compressible encryption and high encryption are supported by the utility. Even emails that have been deleted from Deleted Items folder can also be extracted using this software. The utility recovers mail messages from HTML, RTF and Plain Text format.

    OST to PST tool offers easy-to-use, simple, easy-to-understand, interactive, user-friendly graphical user interface such that no technical expertise is required for operating the software. Even a non-technical user can easily use the software. The software supports both Unicode and ANSI character formats. The LIVE Update feature offered by the utility allows updating the latest updated version of the software.

    The tool supports MS Exchange Server – 2010, 2007, 2003, 2000, 5.5, and 5.0, MS Outlook – 2010, 2007, 2003, 2002, 2000, 98 and 97, and Outlook Express – 6.0, 5.5, 5.0, 5.01 and 4.0 versions. The software supports Windows 7, Vista, XP, 2003 and 2000 operating systems.

    The software is available as an evaluation version for free to download such that a user can analyze the features, functionalities, and capabilities of the software. The trial version previews the recovered data but does not allow user to save the recovered data. To overcome this limitation, purchase the full version of the software.

    How to reduce the size of OST file

    Saturday, January 30th, 2010

    The previous versions of PST and OST files are often affected with the issue of threshold size. The issue of 2GB limitation might result in corruption of OST file and therefore you might feel the need of reducing the size of OST file.

    If your OST file is taking a lot of time for opening, then it is the time to pay proper attention to its size. Degraded performance of OST file can be a result of increasing size of OST file and if the increase in size is not restricted, it may lead to major issues. Reducing the size of the OST file may help you to improve performance if you have deleted a large number of items from the OST file.

    Follow below mentioned procedure to reduce the size of OST file, as using this procedure items that are saved on the server do not get deleted:

    1. Delete any item that you do not want to keep, and then empty the Deleted Items folder.

    2. On the Tools menu, click Account Settings.

    3. In the list, select Microsoft Exchange Server, and then click Change.

    4. Click More Settings.

    5. Click the Advanced tab, and then click Offline Folder File Settings.

    6. Click Compact Now.

    This way you can reduce the size of Outlook OST file without affecting items that are saved on the server. There are times when you face problems while synchronizing OST file with Exchange server and thus you need to convert OST file to PST file. OST to PST Conversion is the only solution for dealing with such situations. It enables you to convert OST to PST without facing any problem.

    OST to PST Conversion is a highly accurate and reliable email conversion tool that converts and recovers damaged or inaccessible MS Exchange Offline Storage Table (OST) files to Personal Storage Table (PST) file format which is easily accessible with MS Outlook. The tool recovers lost, permanently deleted, password-protected OST files. The utility recovers emails in Plain Text, RTF, and HTML format and recovered emails can be saved in PST, DBX, EML, and MSG file formats that can be easily accessed using MS Outlook and Outlook Express.

    The tool recovers all email messages, attachments, email properties

    (Subject, To, From, CC, BCC, and Date), folders, posts, appointments, contact addresses, tasks, meeting requests, journals, notes, calendar entries, drafts, and emails deleted from “Deleted Items” folder.

    The tool offers an interactive, easy-to-use, user friendly graphical user interface such that no technical expertise is required for operating and is available as an evaluation version for free to download such that a user can analyze the features, functionalities, working and capabilities of the software. The software supports all versions of MS Exchange Server, MS Outlook and Outlook Express.